DG ENV - Framework contract for information and communication services in the field of environment
Aim of the project
The framework contract for information and communication services in the field of environment is intended to coherently develop and effectively implement DG Environment's information and communication policy.
Solutions provided by PRACSIS
PRACSIS' main task is to develop event concepts, define messages and design the Commission's presence in international meetings such as conferences, congresses and exhibitions in the most appropriate and creative way. Specific deliverables include.
Developing graphics and promotional material production in order to involve the key relevant European umbrella organisations in the communication activities and enable use of their communication channels
Graphics, printing & production for the event's visual identity and events materials such as panels, banners, signs, sign-posting, etc. (for inside and outside buildings)
Design and production of fixed and portable stands
Drafting, translation and printing of short messages for events promotional materials
Promotional leaflets/posters, conference folders
Development & implementation of event's concept & logistics
Design, management and coordinating logistics
Coordination/liaison with event/exhibition organisers
Coordination of actions and contacts with other contractors or institution services working on the same event
Research and booking of venues (hotels, conference centres, museums, restaurants, stand spaces, etc.)
Provision of equipment and furniture: chairs tables, display shelves, brochure stands, roll ups, etc.
Transportation, assembly and dismantling of stands and/or equipment, including furniture, panels, banners, signs, etc., at locations across Europe as well as outside Europe
Assistance with set up and decoration of stands, including maintaining stock of promotional materials at the stands
Maintenance and cleaning of space at venues
Event management and support services
Assistance in identifying speakers and moderators
Management of all correspondence for the event (to speakers, moderators, participants, etc.)
Provision of on-site catering and entertainment services
Provision of on-site technical assistance to exhibitor(s) including a manned technical or informatics helpdesk where necessary
Provision of photographer services
Provision of conference assistants
Assistance to journalists
Media relations on an EU and international level
Conceiving media strategies (including audiovisual, written press and social media)
Identifying journalists and media contacts (audiovisual and written press)
Organisation of press conferences
Media promotion campaigns (including also social media)
Web Portals
Creation of event webpages, to be integrated in the Europa website
Monitoring and reporting events statistics
Designing a registration system for participants
Providing on-site IT solutions
Provision and installation of audiovisual and informatics equipment: computers with Internet access, video equipment, plasma screens, DVD readers, CD players, touch screens and any other exhibition or telecommunications equipment required
Project Details
Client:
European Commission, DG Environment
Services/Activities:
Framework contract for information and communication services in the field of environment