DG ENV - Framework contract for information and communication services in the field of environment

    • Green Week 2014

    Aim of the project

    The framework contract for information and communication services in the field of environment is intended to coherently develop and effectively implement DG Environment's information and communication policy.

    Solutions provided by PRACSIS

    PRACSIS' main task is to develop event concepts, define messages and design the Commission's presence in international meetings such as conferences, congresses and exhibitions in the most appropriate and creative way. Specific deliverables include.

    Developing graphics and promotional material production in order to involve the key relevant European umbrella organisations in the communication activities and enable use of their communication channels
    • Graphics, printing & production for the event's visual identity and events materials such as panels, banners, signs, sign-posting, etc. (for inside and outside buildings)
    • Design and production of fixed and portable stands
    • Drafting, translation and printing of short messages for events promotional materials
    • Promotional leaflets/posters, conference folders
    Development & implementation of event's concept & logistics
    • Design, management and coordinating logistics
    • Coordination/liaison with event/exhibition organisers
    • Coordination of actions and contacts with other contractors or institution services working on the same event
    • Research and booking of venues (hotels, conference centres, museums, restaurants, stand spaces, etc.)
    • Provision of equipment and furniture: chairs tables, display shelves, brochure stands, roll ups, etc.
    • Transportation, assembly and dismantling of stands and/or equipment, including furniture, panels, banners, signs, etc., at locations across Europe as well as outside Europe
    • Assistance with set up and decoration of stands, including maintaining stock of promotional materials at the stands
    • Maintenance and cleaning of space at venues
    Event management and support services
    • Assistance in identifying speakers and moderators
    • Management of all correspondence for the event (to speakers, moderators, participants, etc.)
    • Provision of on-site catering and entertainment services
    • Provision of on-site technical assistance to exhibitor(s) including a manned technical or informatics helpdesk where necessary
    • Provision of photographer services
    • Provision of conference assistants
    • Assistance to journalists
    Media relations on an EU and international level
    • Conceiving media strategies (including audiovisual, written press and social media)
    • Identifying journalists and media contacts (audiovisual and written press)
    • Organisation of press conferences
    • Media promotion campaigns (including also social media)
    Web Portals
    • Creation of event webpages, to be integrated in the Europa website
    • Monitoring and reporting events statistics
    • Designing a registration system for participants
     Providing on-site IT solutions
    • Provision and installation of audiovisual and informatics equipment: computers with Internet access, video equipment, plasma screens, DVD readers, CD players, touch screens and any other exhibition or telecommunications equipment required

    Project Details

    Client:
    European Commission, DG Environment

    Services/Activities:
    Framework contract for
    information and communication
    services in the field of environment

    Duration of project:
    2009-2018

    Website:
    http://ec.europa.eu/environment